Your suppliers are a vital aspect of your profitability and success in a competitive market; and they are central to many of your company’s activities and processes. However, many business owners don’t consider exactly how important it is to effectively manage their relationships with the suppliers.
In the past, procurement wasn’t very complex; it was just a department within your organisation that procured services and goods, and that was all. However, today, procurement needs to be considered as a component of your broader business strategy. To get high value for your money, you need to adopt a very strategic approach as this will help you manage suppliers in an effective manner.
The Benefits
Unfortunately, most companies fail to understand or properly implement vendor management and so aren’t aware of its advantages. There are a number of benefits to vendor management such as:
#1 Measurable Results
The right vendor management processes allow a business to gain access to the regular tracking of vendor performance, providing cost controls; spend visibility, cost reduction results, process improvement, document management, compliance tracking and more. Effective vendor management solutions help manage unforeseen cost implications and potential supplier risks from a compliance perspective. It provides your business with a much clearer view of the unpredictable nature of vendor costs and billing, which can result in reduced profits if not managed well.
#2 Improved efficiencies in managing documentation
A customised vendor management solution helps improve overall efficiencies in terms of increased security of the confidential files in your organisation. If your business doesn’t have the means to secure files appropriately, different vendor management tools provide safe document management services for agreements, confidential information, licensing agreements, terms, inspection reports etc.
#3 Cost reduction
Vendor management isn’t just about getting the lowest price and it’s important for both parties to be in sync with what good value is. When you have improved visibility, you are also able to see the invisible costs; this leads to better control and you can save more money.
#4 Corporate compliance
Vendor management systems help manage business contractual compliance, and this covers the standardisation of all the different billing processes such as bill rate management. Once a supplier becomes active in your vendor management system, you will be able to measure and track performance against your contract to makes sure they are in compliance with your needs and are meeting your requirements.
Industry experts aver that it is important for businesses to set in place quantifiable contract compliance performance parameters to achieve the level of savings opportunities that top performing companies realise on a daily basis. Quantifiable compliance measurements help identify various underperforming segments and you can make the necessary changes to bring things back on track.
#5 Track and monitor performance
All the analytics and data received from tracking vendor performance can give you a good idea of potential challenges before they turn into major problems, and this helps you identify areas that might require improvement. Well-rounded analytics provides visibility into vendors, budgeting, expenses, and profits and helps you magnify your return on investment.
In addition, you are also able to use these tools to share priorities and information with your vendors. They can also be can also be used to enhance items including expense management, approvals, requisitions, approvals, reporting, and payment. Overall, these processes tend to run more smoothly when you use an efficient vendor management system.
For effective and sustainable cost reduction solutions and efficiencies that will increase your bottom line, contact the experts at Benchmark Cost Solutions at this number – 02 9525 0777. If you prefer, write to us at this email address, and we will revert quickly.
Thanks for reading,
Benchmark Cost Solutions Team
02 9525 0777
